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The Purchase to Pay process
Step by step: simplified by Proceedo.
1. Find products and services
Select a category, search or filter by a specific set of preferred suppliers. Add your products to cart. Check out, and confirm or edit the AI-assisted coding.
2. Requisition and approval
The purchase requisition is sent for approval using an automated workflow. The appropriate manager(s) gets notified and approves your requisition, according to your workflow configuration.
3. Purchase order workflow
Purchase orders are created and sent to each supplier. The suppliers confirm the orders and sends an e-invoice using Proceedo Supplier Center.
4. Order reception and confirmation
Confirm delivery of ordered goods or services. A notification is sent in case you haven't confirmed delivery.
5. Automated invoice processing
The invoices are automatically matched to the purchase orders and approved. Get notified of deviations to control before approving.
6. Payment
The approved and processed invoices are sent to the ERP system, resulting in timely payment to the suppliers. Follow the status of payments without leaving Proceedo.
Benefits of Purchase to Pay
Visibility and control
Ensure all purchases are compliant with your procurement policy—the right products, at the right price from the right suppliers. Get a complete overview of all spend.
Cost savings
Save time and money by increasing spend visibility and control, and streamlining and automating manual tasks within the Purchase to Pay process.
Bridging Procurement and Finance
Finance gets an overview of upcoming costs and access to valuable purchasing data. Procurement can follow the payment status of purchases.
The results of an automated Purchase to Pay process
Read about how some of the largest companies in the Nordics elevated their procure to pay performance with Proceedo.
Nordea
"When purchasing and invoicing go hand in hand, both the process and the workflow improve. We get better control over the purchases and the invoices we receive."
Bremnes Seashore
"We have made purchase savings of 14 MNOK in 2020 compared to the previous year. And the share of digital invoices has increased to 85 percent"
Compass Group
"We can now guarantee our suppliers larger purchases than before and this allows us to negotiate better prices. We also have better control over what is purchased"
The right suppliers. The right prices.
Procurement: always on policy
The right products, from the right suppliers and at the right price. Every time. With a complete Purchase to Pay system, all purchases follow your procurement policy by default.
Never miss out on cost saving opportunities from your hard-earned supplier contracts.
Less manual work. More control.
Automated invoicing
A Purchase to Pay system enables automated invoice processing (AP automation) by matching purchase orders with invoices based on header and line information. Only spend time managing deviations.
Always pay on time, minimize the risk of errors, and get more time for value-adding activities.
A bridge between Procurement and Finance
Align your teams and processes
With a Purchase to Pay solution, you bridge the gap between Procurement and Finance. By enabling full visibility into procurement activities and data in real-time, and a complete overview of all invoices and payments.
Paving the way for cross-functional cooperation and the right conditions to shape a cost-effective purchase to pay process.
Purchase-to-Pay features that help you succeed
Save time and costs by automating the repetitive tasks that no one wants to do. Increase spend control and visibility with approval workflows, centralized procurement and integrated analytics.
All suppliers and products in one place
The system automatically creates multiple orders to different suppliers from the same shopping cart.
AP Automation
Automatically match invoices with purchase orders and subscriptions. Only focus on discrepancies.
Purchasing and Invoice Analytics
Go from reactive to proactive by analyzing your purchasing and invoice management.
Seamless integration
Well-established integration platform linked to all ERP systems on the market.
Approval workflows
Prevent erroneous costs in time and allow for pre-authorized orders and automatic invoice processing.
Easy to use
Proceedo has an intuitive interface that makes it easy to use and get started with.