Cost reductions and sustainability in focus for Bremnes Seashore using Proceedo

In the past, Bremnes did what many other companies did - it managed procurement and invoice management without any uniform structure, solutions that were time-consuming and labor-intensive. In addition, a large proportion of supplier invoices were sent by post in paper format and only a small proportion were digital e-invoices.

Bremnes needed to find a simple and uniform solution for its purchasing process. According to Mikael Søgaard, Procurement Manager at Bremnes Seashore, there were several key requirements that had to be met. Such as a simple interface for the end-user, a proactive and experienced system provider with great expertise and good terms.

The solution was Proceedo with smooth and user-friendly digital solutions and with long experience in simplifying the purchasing and invoice management process for companies and organizations. With this automated process from order to payment, it is easy to buy the right goods at the right price.

Today, the entire corporate group is integrated into Proceedo's Purchase-to-Pay solution. Bremnes has gained a holistic view of its suppliers and costs and a complete insight into and control over all parts of the processes. And procurement manager Mikael Søgaard sees several major benefits.


- "When it comes to invoice management, we have saved 2 full-time positions since we started working with Proceedo's system. Previously, it took an average of 8.5 days to process an invoice, today it takes 5.2 days, he says.


- The proportion of digital invoices has also increased from 35 to 85 percent, which is obviously a big win considering the climate impact of sending invoices by letter, says Mikael Søgaard.

Other examples of concrete savings Bremnes made with Purchase-to-Pay in 2020 compared to 2019 are:

• More than 60 new contracts have been signed.
• The processing time for each invoice has been reduced by 2.8 days to 5.0 days.
• Invoice matching has increased from 44 to 66 percent.

Proceedo is also smooth and easy to use, a very important factor according to Mikael Søgaard.

- "Previously, we had a difficult interface in the system for invoice management. Today we have a much more user-friendly interface," he says.

In addition to saving time and improving agility, contractual compliance with suppliers has doubled. Buying from suppliers with whom you already have a contract obviously offers better conditions, such as lower prices and discounts, compared to "spontaneous buying" from many different suppliers. In 2020, the number of suppliers was reduced by 19 percent compared to 2019, a figure that indicates that you are on the right track.

- "Before we started using Proceedo, we had a low contractual compliance. Today, it is twice as high and the goal is to reach 100 percent," says Mikael Søgaard.

On Mikael's wish list when it comes to future procurement and invoice management, climate and sustainability are in focus, to develop the already great benefits of Proceedo Purchase-to-Pay even more in the long run. He has thoughts about CO2 and about being able to "earmark" the amount of climate impact on each individual shipment to know exactly how each processed invoice affects the climate and the environment.

- Bremnes Seashore aims to minimize the climate impact of all our activities. If we can see, for example, how much CO2 emissions each invoice causes, we have reached another important goal," says Mikael Søgaard.